A solution to achieve productive meetings is that taking notes is a shared task, thus achieving participation by all. Like other everyday elements in the world of work, something designed to help, such as a meeting, can become a problem, either because of excess or because time is wasted and communication is not improved or daily work is accomplished.
Some solutions consist of holding short meetings, to be able to stand up, that each attendee knows what to contribute to said meeting and that there is written the record of what is said. But, in addition, we can help each other with the odd tool.
One of the aspects that give more problems in the meetings is the taking of notes since either it is done badly or it is left in the hands of someone for discarding, instead of betting on the collaboration of all those involved. It should be taken into account that what is recorded is what will remain in the minds of those who have attended the meeting, and will serve so that those who have not attended have information about it.
And here comes the tool that we are going to talk about in this article, Hugo, an online solution designed to generate useful internal content in every meeting we attend, without intermediaries or drafts.
Simplifying a lot, Hugo is a tool to store information among several people and that it is shared and accessible by all. We can see examples like Wikipedia and other Wikis, some public and others for internal use. We can also think of Evernote, OneNote and other applications like that.
But the grace of Hugo is that it is not limited to offering that virtual space that can end up being a tailor’s drawer where data and information are stored without order or concert. The axis of reference is the meetings so that the notes are organized in time, as well as by theme.
From his Meetings tab, Hugo intends to centralize the task of writing down what occurs in a phone call, a meeting or a presentation. Convert these situations into actions, into lists of tasks, ideas for future projects …
In short, that a meeting is productive, that is not limited to circling on a topic to end up leaving the meeting without knowing what has served that hour or an hour and a half. Does it sound to you
To achieve this, Hugo facilitates the editing of a blank document by the people attending the meeting. They can write down anything, include lists, link to online content, include documents and files, link to other notes, etc.